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Here are simple tips on managing the E-mails. It is always difficult to find an important e-mail from an unorganized mail box. Microsoft Office Outlook contains tools that help organization of e mails. The tool is available in Outlook 2007 as well as in Outlook 2003.

• Group Similar E-mail Messages in Folders

Creation of new mail folders can help in grouping messages that has similar topics.

Here is how it can be done:

In the navigational pane click Mail >> In the Mails Folder section Right Click on one folder, select New Folder option >> Give a Name to the new folder >> Move the desired E-mail messages to that folder.

• Create Search Folders To Enable Quickly find the e-mails

Search folders help find the mails really quickly. Though no actual messages are stored in it but it’s a virtual folder that help view all messages in the mail box.

Mail >> File menu >> New >> Search Folder

Here users can opt to use a pre-defined Search folder or create a new folder. Then follow the onscreen instructions.

• Quickly Sort Messages

Users can find messages quickly by changing how they are sorted.

On the top of mail folder in Outlook 2007 we can see an Arrange by tab, select the appropriate style.

If one is using Outlook 2003: Click Mail >> View menu >> Arrange By >> Select between the view options.

• Set Mail box Rules

This is an automatic way of moving the outgoing or incoming e-mails to particular folders. You can automatically forward the mails to desired person if you receive an e-mail from a particular person.

• Enabling the Junk Filters can reduce Spam mails

These filters send e-mail flagged as junk to a separate mail folder. Users can review the folder to check if any important mail has reached that folder.

• Colour Coding the E-mail messages

This is a simple and a quicker way of distinguishing between mails. Colour coding helps identifying messages .

For Outlook 2007 : From the toolbar select Categorize >> All Categories >> Name list (Select the check box for the category whose color to be changed) >> Select Colour.

For Outlook 2003 : Click Mail >> Select a mail from contact >> Tools >> Organize >> Ways to Organize Inbox >> Using Color >> Select Color >> Apply.

PayPal.com is a well known service for atleast the one’s who use the internet.

This service enables the PayPal account holders to send and receive money via. E-mails. In a very short time PayPal service has become one of the very popular mediums of purchasing or receiving payments over the internet. Once you get a Paypal account, you receive a credit card just like any other credit card. PayPal credit card is a convenient way of purchasing and making payments. There are many benefits of having a PayPal account. One very important benefit’s is that PayPal does not carry out any credit check before anyone opens an account. Opening a PayPal account is very simple and does not consume any of your time, one only needs to submit a valid e-mail account. Doing this, enables you instantly start purchasing and selling over the internet. After maintaining the account for a certain period of time with PayPal, you are eligible to take a debit card of PayPal. The debit card comes with a Master Card logo, which enables account holders to withdraw cash from any Master Card enabled ATM’s. Users can send money to their account by sending money order, direct payments from businesses or individuals or wire transfer.

Receiving money from PayPal is more preferred by people selling items on E-bay or Amazon. This is because it is convenient and has the guarantee of receiving payments. Though for some products Ebay and Amazon relaxes the need to pay through PayPal. But some sellers do not accept payments unless paid through PayPal.

But to tell a fact that PayPal isn’t a free service, PayPal deducts some percentage of the payment received. And probably this might be the reason for its ability to deliver such excellent service to such vast ocean of people. Inorder to reduce the percentage of deduction, one can upgrade their account to a business account. One does not necessarily be running a business to have a Business account with PayPal. The only thing one needs to do is add a bank account or credit card with your existing PayPal account. Then your account gets verified, after the verification is completed your account gets upgraded to a business account of PayPal.

Spam is a ever-present fact of life now a days. It is a simple way of reaching vast audiences. If spam’s wouldn’t have worked then spammers may not have wasted their time.

There are multiple ways of blocking spam’s. The rule of “Prevention is Better Than cure” can prove to best in case of spam’s. One should avoid giving out the e-mail address to unknown sources. Though this technique won`t always work as spammers might use software’s that that trolls the internet searching of e-mail addresses. Today most of us shop online and for that a valid e-mail id is essential. This is a loop hole for getting unwanted spam mails. So a simple way is to have more than one e-mail addresses. Thanks to various mail services as we need not pay for the services.

Another way of avoiding spam’s is using e-mail application’s filtering features. The e-mail applications allows blocking a specific message. When such an unwanted e-mail reaches your Inbox set the filter to Block further incoming messages from the sender.

Spammers use catchy phrases to excite the users to click on a particular URL. It would not always be true about what the title of the URL says. Clicking on the link confirms the authentication of your e-mail account to be true. This way you are more vulnerable to spamming. It might also happen that one spammer sells your e-mail address to another spammer.

Another simple way is accepting spams’s and just delete it if a spam mail hits the inbox.

There are many ways to avoid unsolicited e-mails or spam mails. But some of the most effective ways are given below.

The e-mail address that you create should not be predictable. An e-mail address such as weblovers@domain.com can be easily spammed and then you start receiving the spam mails. Another way to avoid spam mails is by not submitting your e-mail address online or publicly. Doing so spam bots can easily find your e-mail address and your e-mail address easily gets added to the spam list.

You can use a contact form instead of publishing your e-mail address online.

It is always recommended that you have two e-mail addresses. If you sign-up for a service that requires you to submit your e-mail address and if you are not very sure of their e-mail policy, you can give your second mail address which would keep your primary mail account spam free. Then at a later stage if you are assured of the company, you can anytime give them your primary mail address.

You allow spammers to spam your account in case you have turned On the Catchall option in the control panel. Doing so spammers will spam your catchall account all soon it will be filled with multiple spam mails. Many mail servers verify sender addresses before accepting any e-mails. If you find that the catchall setting is enabled then don’t forget to reset it and make it “Send all catchall e-mails to :fail:”. Doing so will not allow spammers to use your domain name in the spamming scripts.

Another important way to avoid spam is having a spam protection on the server. Having a SpamAssasin is very effective in identifying and removing spam e-mails, before it reaches you mail box.

Thousands of Virgin customers are facing problem with their e-mail accounts after a suspected spam attack. The problem has affected the company that processes messages delivered through the Virgin.net platform.

The attack started on Tuesday evening which affected the e-mail service of Virgin Media. Now though the fault is cleared and the e-mails are delivered, as said by the spokesman of Virgin Media.

Approximately half of 200,000 customers of Virgin.net were affected due to the spam attacks. After trying to log into the mail service users got error messages. Virgin.net Media assured the customers that no mails were lost.

Other Internet service providers (ISP) were also affected by the spam attack but nothing has been reported till now.

Virgin Media spokesman said that there might be a delay in the delivery of e-mails due to stacks of mails waiting in the queue.

None of the cable service users were affected as said by Virgin spokesman.

In any business a time comes when basic shared hosting does not serve your purpose. Most of the companies move to a service provider. This is called managed hosting. This type of hosting involves outsourcing critical functions to a company that serves your needs. This solution has proved to be more feasible to gain more business, hence many companies have been established for providing such services.

These service providers manage important aspects such as data backup, 24*7 monitoring and technical support. They might also help you manage customer’s web hosting account and also maintain their web-sites.

Today, day-by-day more and more companies are opting for such service providers. The service providers charge you a nominal fixed amount every month for the service they offer and the features of your account. These service providers have a heavily staffed in-house facility. Switching over to such service providers saves lot of your time and money too. They provide regular data back-ups and also take care of implementing reliable and efficient security. It becomes their headache of ensuring that your web-site is safe and is quickly recovered in case of any disaster.

Their Responsibilities Towards You : Quality, Service and Value

Any company to earn a name of a reliable hosting company, it should take security very seriously. Such web-hosting providers ensure protection against technical difficulties and any intrusions, they constantly monitor their servers for these reasons. Most of such providers provide 24*7 support may be via. Telephone, e-mails or live chats to tackle any web-hosting issues.

Web-hosting service providers offer their clients a large variety of services which results in a simplified way of running your business. Such service providers also do the task of managing remote access, monitoring the network at the same time managing it, scanning for vulnerability, implementation and management of firewall, incident tracking, server management etc. By choosing the option of such web-hosting provider, you tend to get rid of a huge burden of your business. This helps you direct your resources to other parts of your business.

What Do You Gain ?

Web-hosting proposes many different packages. It prevents you from utilizing your resources as well as human resources which is the backbone of any business. These service providers have highly trained staffs, professional support crew and technicians whose only aim is continuous and fault free working of your web-site.

One such service provider is Micfo Web-hosting company (Web: www.micfo.com).

Opting for such service providers is best suited, if a company wants to limit their resources, hence  saving  your money. It also relieves you from complex server administration and focus your attention on the operation of your business. Their services also cover major aspects such as marketing and assuring quality support to the clients. They primarily maintain their focus of keeping your business stay up and running. To give a gist of it is cutting down cost and increasing your convenience.

These type of services enable you to make a powerful web presence which helps you in the long run of business.

Are you sure that your e-mail account is only accessible to you? Is there anyone else who has sneaked into your e-mail account and using your account against you?

You are sure about you taken every necessary precaution to safeguard your PC. You have the latest Anti-virus software, firewall, anti-spyware and anti-malware, e-mail spam filters etc. But you cannot relax, there can be a loop hole from which a hacker can sneak into your network.

At the home or anywhere, you have set up a WiFi network or your broadband provider has given you a shared Internet connection with customers in the same building, this invites trouble of attacks. You are very vulnerable to ARP cache poisoning attack. ARP poisoning happens when a hacker fools you machine. ARP means Address Resolution Protocol. An ARP is used by the network to associate an IP address with a devices MAC address, in short ARP connects devices on a network.

The connection works without any authentication, so a device can easily pretend to be another. Hackers can sneak into your network and link any device using any IP and Mac address. This way the hacker can make the router think that his computer is yours and vice versa. By this what happens is, when you access your account, your device will send all the data packets to the hackers device.

NOW THE SOLUTION TO THIS :

· Assign static IP address to network devices and static ARP entries.

· For Windows, run ipconfig /all in command line, it will tell you your computers IP and Mac addresses of each device on your network.

· Run arp –s command to add static entries to those devices.

One can also use Anti-ARPSpoof . This software tool would set up a static route entry which would prevent such attacks. This is an opensource tool called as ArpON. It identifies and blocks all ARP poisoning and spoofing attacks.

In today’s age most people use personal computers and access Internet. But not much people are aware of Online Security. Many people still commit mistakes that gives chance for thieves to take advantage.

Below are seven mistakes that people usually commit and ways to avoid them.

1. Assuming your security software is protecting you

It is a common belief that once installing an anti-virus software will keep the computers safe. But that isn’t true, viruses keep coming all the time. So the software must be activated properly and should be regularly updated for effectively lowering threats. One should ritually check is the security software is active when working online. The software’s auto update option should be kept activated in order to have an updated version.

2. Accessing an account from an e-mail link

It is suggested not to do that. If you get an e-mail from your bank asking you to update your financial or personal information, better be aware that it might be a hacker who is waiting to empty your account.

These e-mails are especially insidious as they come adorned with genuine corporate logos and look legitimate.

People usually fall prey to such e-mails. Most of the banks have stopped sending e-mails for any update in customer information due to this threat.

But as we all are aware that net banking is used by most of us, we should only use the banks address in your browser and not by clicking on any link that you have received through an e-mail.

3. Using a Single password for all your online accounts.

This is a common mistake seen in almost every individual, instead of keeping or remembering N number of passwords we keep only one and that too a simple one. This can lead you to a disaster. There are much code-cracking software available which the cyber-crooks use to uncover the passwords.

Another convenient way to remember your password is making variations in your password on a regular basis. This should help you remember your password. Your password should be of atleast 8 characters with letters in both the cases and should have numbers and punctuations to make it stronger and difficult to uncover.

4. Downloading Free Software.

There is nothing wrong in doing so, but it should be done from the locations which you are 100% sure of about its safety.

Some “free” software comes loaded with spyware, which clogs your computer with ads or employs a keystroke-capture program to steal your personal information. It is recommended that you download only from such reputable sites as Download.com or SnapFiles.com, or, if you have a PC, scanning it with Windows Defender software.

5. Thinking your Mac shields you from all risks

Its not incorrect that Mac’s are less susceptible to viruses and spyware than regular Personal Computers. But as per surveys, Mac’s too have been targeted and its user`s have fallen prey to hackers.

Latest version of Firefox browser is recommended for use.

6.  Clicking On pop-ups and ads that say you PC is not secure

Its pretty simple to click on an ad by mistake and then get re-directed to another spyware site.

It is recommended that those ads should be carefully closed by the close tabs located on the top left or right corner of the add window. Or you can also enable pop-up blocker or instead use a free one from Google toolbar.

7.  Shopping Online just as we do in stores.

While doing online shopping you are not sure that who’s on the other end and if s/he really is interested in doing business. But still always make sure that the web-site’s URL starts with “Https” which offer higher security than “Http” should be used if you are giving your address and Credit Card information.

Different credit cards should be used for different purposes. For Example: One for your business transactions and a different one for online purchase